Keywords: virtual mail folders, server side filters
Author: Andrei Pozolotin @ Nikitova LLC http://www.nikitova.com 2005-11-22
Please read http://tools.ietf.org/id/draft-ietf-lemonade-vfolder-01.txt.
I would very much like to implement this, and do it in conjunction with a standard. –Aaron
SUMMARY:
CONTENTS:
DETAILS:
Consider a typical B2B email correspondence
Actors:
“Them”:
Customer1 TheirPerson1 - project manager TheirPerson2 - project team member
“Us”:
OurCompany OurPerson1 - project manager OurPerson2 - project team member OurPerson3 - project team member Project1 - the project "we" are doing for "them", and this protect has an email distribution group "Project1.Customer1@... "
Typical Email Addressing:
A) from “them”
FROM: TheirPerson1@Customer1.com TO: OurPerson1@OurCompany.com CC: OurPerson2@OurCompany.com, TheirPerson2@Customer1.com, Project1.Customer1@OurCompany.com
B) from “us”
FROM: OurPerson2@OurCompany.com TO: TheirPerson1@Customer1.com CC: OurPerson1@OurCompany.com, TheirPerson2@Customer1.com, Project1.Customer1@OurCompany.com
C) “money talk” - email restricted to Project Managers only:
FROM: TheirPerson1@Customer1.com TO: OurPerson1@OurCompany.com CC: OurPerson10@OurCompany.com, Managers.Project1.Customer1@OurCompany.com
PROBLEM: “EMAIL HELL”
This is how ideally an email message should be stored in IMAP:
A) unrestricted email from “them”, team visible:
FROM: TheirPerson1@Customer1.com TO: OurPerson1@OurCompany.com CC: OurPerson2@OurCompany.com, TheirPerson2@Customer1.com, Project1.Customer1@OurCompany.com
+Public_Folders +Customers +Customer1 +TheirPerson1 => visible email copy +Project1 => visible email copy
B) unrestricted email from “us”, team visible:
FROM: OurPerson2@OurCompany.com TO: TheirPerson1@Customer1.com CC: OurPerson1@OurCompany.com, TheirPerson2@Customer1.com, Project1.Customer1@OurCompany.com
+Public_Folders +Customers +Customer1 +TheirPerson2 => visible email copy +Project1 => visible email copy
C) email restricted to Project Managers only, team NOT visible:
FROM: TheirPerson1@Customer1.com TO: OurPerson1@OurCompany.com CC: OurPerson10@OurCompany.com, Managers.Project1.Customer1@OurCompany.com
+Public_Folders +Customers +Customer1 +TheirPerson1 => NO email visible copy here, NO. +Project1 +Managers <= only Project Mangers have access to this => visible email copy
Development Context (as of 2005-11-22):
THE PROPOSAL:
Folders for COMPANIES:
TO: FirstName LastName (F.LastName@Customer1.com)
+Public_Folders +Customers +Company Name (Customer1.com)
Folders for PEOPLE:
FROM: OurPerson2@OurCompany.com TO: FirstName LastName (F.LastName@Customer1.com) CC: OurPerson1@OurCompany.com, TheirPerson2@Customer1.com, Project1.Customer1@OurCompany.com
+Public_Folders +Customers +Customer1 (Customer1.com) +FirstName LastName (F.LastName@Customer1.com) <= newly created folder => visible email copy
Folders for PROJECTS:
+Public_Folders +Customers +Customer1 +Project1 +Managers <= newly created folder => visible email copy